The Manitoba Camping Association is seeking an individual for the position as the Program Coordinator to assist in the implementation of the Association's Programs & Services within the community.
Qualifications
• Excellent written and verbal communication skills, as well as proven ability to communicate with media and carry out public speaking.
• Experience in Fundraising/Campaign Management.
• Ability to accurately utilize the following types of computer programs: FileMaker Pro Database (essential), word processing, desk top publishing, spreadsheet, and data base files on Apple computer’s OS X operating system.
• Previous experience with budget management and financial inventory control.
• Proven ability to support, supervise and train staff/volunteers as required.
• Class 5 driver’s license and access to a vehicle is essential.
General Area Responsibilities
1. Assists to support & ensure that programs and services are designed and operated to meet the mandate of the Association in keeping with the purpose and service objective of the Association.
2. Seeks to continually strengthen existing programs and services, as well as participate in developing new program vehicles/initiatives as resources permit in response to community needs and strategic initiatives of the Association.
3. Assists to ensure that annual service targets are established and continually reviewed in consultation with the Executive Director, and that there is reasonable and proper reporting of service statistics to monitor overall progress.
4. Provides support for the development of long term goals associated with the provision of service initiatives by the Association.
Promotion/Communication (40%)
1. Assists in the development and implementation of the Annual Plan that is designed to interpret the work of the Association, and where appropriate, advertise the services of the Association;
2. Assists in participating as a spokesperson of the Sunshine Fund in matters related to the media, and in discussions with community representatives while acting in the best interests of the Association;
3. Participates actively in a networking role to ensure that funding, support and human resources are developed and maintained;
4. Either personally, or by delegation, ensures that there is participation by the Association in significant community enterprises such as service clubs, recreation organizations, government bodies, etc;
5. Maintains confidentiality of clients and client groups of the Association, (eg. Sunshine Fund applicants, donors and member camps) except where such information is required by the Board or by law.
1. Assists in the development and implementation of the Annual Plan that is designed to interpret the work of the Association, and where appropriate, advertise the services of the Association;
2. Assists in participating as a spokesperson of the Sunshine Fund in matters related to the media, and in discussions with community representatives while acting in the best interests of the Association;
3. Participates actively in a networking role to ensure that funding, support and human resources are developed and maintained;
4. Either personally, or by delegation, ensures that there is participation by the Association in significant community enterprises such as service clubs, recreation organizations, government bodies, etc;
5. Maintains confidentiality of clients and client groups of the Association, (eg. Sunshine Fund applicants, donors and member camps) except where such information is required by the Board or by law.
Fundraising & Grants (30%)_
1. In conjunction with the Executive Director, assists to:
• ensure that there is an up-to-date knowledge of available grants that are relevant to the Association and that timely submissions are submitted for the same with appropriate supporting documentation;
• ensure that timely documentation and submissions are carried out to maintain ongoing annual grants;
• establish/ensure that such fundraising activities as determined by the Association are carried out to meet the annual goals of the Sunshine Fund and additional fundraising activities that may be established by the Board.
Administration (25%)
1. Assists in the effective & efficient administration of all Association programs & services as required and directed by the Executive Director.
2. Ensures effective & efficient processing of Sunshine Fund Applicant requests as required utilizing FileMaker Pro Database software.
3. Ensures effective & efficient processing of Sunshine Fund Donations as required utilizing FileMaker Pro Database software.
Human Resources (5%)
1. As directed by the Executive Director, selects, trains and motivates Support Staff of the Association in accordance with the operating budget as required.
2. Assists to ensure that volunteerism is encouraged, promoted and utilized in the delivery of services by the Association.
Specific (Key) Responsibilities
In conjunction with the Executive Director, assists in the:
• Promotion of the Sunshine Fund process, procedures and organizational awareness to prospective clients;
• Promotion of MCA Member Camps, the Sunshine Fund and the benefits of a camp experience for a child/youth;
• Promotion of MCA Member Camps & the Sunshine Fund through the research, development & implementation of related activities (ie. Camp Caravan’s) that heighten the awareness of the Association in its efforts to promote camp and raise funds that will be utilized to send children to camp;
• Creation, Research & Development of networking opportunities that include: Point of Contact (verbal & direct) with Community Resource Support Groups, Elected Officials, CFS Agencies, Family Service Agencies, Employment & Income Assistance Agencies, School Administrators & Guidance Counselors, Community Centers, Libraries, etc.;
• Coordination of meetings with the above as required and as researched;
• Development of materials that can be utilized as promotional/informational resources;
• Preparation and delivery of the Annual Donor Campaign;
• Development and implementation of potential funding events and fundraising initiatives.
• Identification of opportunities for partnership development and associated resource materials as required;
• Development and implementation of the Donor Retention program that includes timely communication with donors;
• Dissemination of information to donors with regards to Planned Giving and the Endowment Fund of the Sunshine Fund.
• Timely processing of Sunshine Fund Applications as required;
• Administration of incoming donations as required;
• Research & planning of donor involvement through volunteerism for mail campaigns, fundraising events, etc.;
• Coordination of the MCA Accreditation program as required.
Salary Range: $20,000-$24,000* ($2,000-$2,400 month)
*Performance Review after 10 Months – May Lead to Permanent FT depending on Review & Budget Funding
Commencement: December 1 or Subject to Availability
Applications: Submit in confidence by email no later than Friday, November 12, 2010 to: executivedirector@mbcamping.ca
We thank all applicants who apply; however only those selected for further consideration will be contacted.
